Vitual Assistant Service

Are you spending too much time on administrative work and not enough time on core competencies of your business? Virtual Assistants work "behind the scenes" to provide you with affordable off-site administrative support support so that you can focus on functions and tasks that contribute to the growth of your business.

Our service is designed with the small business in mind. You will gain all the benefits of having your own administrative assistant without the expense and hassle of an in-house employee.

Many new and growing small businesses cannot afford the expense of hiring quality employees, yet need office support in order to grow and expand. This is where we can help you tremendously. Take a look at the our services, If you do not see a specific service you are looking for, please ask and we will do our best to accommodate your needs or refer you to one of our partners

Services

Word Processing:
Presentation Materials, Proposals / Quotes, Catalogs, Manuals, Reports, forms, Correspondence, Resumes & Cover Letters.

Bookkeeping:

Prepare and Send Invoices to Clients, Basic Data Entry of Monthly Transactions into Bookkeeping Software (QuickBooks Pro Online or on PC, Excel),Send Reminders for Paying Bills and Assisting With Bill Payments.


Desktop Publishing:
Brochures, business cards, Stationary design, Newsletters, Report Covers, templates and forms, etc.

Administrative Services:
Calendar Management, Vendor Management, Appointments & Follow-up Calls, Writing/Editing/Proofreading, Research, Correspondence.

Data Entry:
Contact & Database Management, Customer lists, Mailing lists, Mailing Labels, Mail Merges, Mass/Bulk Mailings, Inventory, Spreadsheets, Graphs, Financial Data.

Website/Blog Creation and Updates:
If your business does not have a web or Internet presence, we will create one for you for a very small fee. At your request, we will also maintain it for you periodically so it is up to date with the growth and progression of your business.

Sales and Advertising: Internet Marketing, Social Marketing(Facebook Setup, MySpace Setup), Web Content / Sales Writing, Email Marketing.

Bookkeeping Service

We work closely with small businesses, churches and other non profit organizations who need help getting their financials organized or just need help getting started. From experience I am well aware of the fact that there is so much work to be done when you first start a business and in the first few years of operating the business.

Although it is critical that this should not be the case, most business owners neglect organizing their financials out of sheer frustration and not enough time in their work days to perform such tasks.

As a Business Consultant, have dedicated my time to finding the needs of small businesses across the country and providing them with the services they need most to ensure smooth and easy running of their business.

Software:
Quickbooks Pro (Online and Desktop version)

Services Provided:

we provide full range bookkeeping services to small businesses and business owners who are looking to outsource their bookkeeping needs. we also work with independent contractors who need assistance in organizing their income and expenses for easier tax filing. below is a list of ours services:

Journal Entires:
Posting deposits and expenses, to track income streams and expense patterns. Identify cash flow problems in a timely manner.

Bank Reconciliation:
Perform Bank reconciliation to ensure up to date balances and identify of errors in deposits or checking accounts.

Accounts Payable:
Manage your accounts payable to ensure on time bill paying, protect credit ratings and keep relationships with vendors intact.

Accounts receivable:
perform timely invoicing of customers and overall view of outstanding receivables.

Financial Reports(Mothly, Quaterly and Yearly):
Provide accurate and effective financial reports to business owners to give them a snap shot of the well being of the business as well as detailed reports to enable them to make accurate, and effective decisions.

Benefits of Hiring us:

• Your financial records will be updated throughout the year, this will give you an accurate view of your company's financial well-being at any given time.


• Your end of year tax preparation will be so much easier with accurate record keeping, you will be able to save so much and avoid the frustration of looking for misplaces financial information.

Blog Website Design

If your business does not have a web or Internet presence, we will create one for you for a very small fee. At your request, we will also maintain it for you periodically so it is up to date with the growth and progression of your business.

The biggest Advantage of a Blog Website over traditional Website is that:

• You do not have to pay monthly website hosting fees or even pay for a domain name if you don't want to.
• If you are a new Business owner(Sole Proprietor), A small Business, or don't want to spend too much money in the initial stages of your business this is a great option for you.
• I can turn your Brochures, flyers, business Postcards, and other business publications into a professional Blog Website.
• You will have your finished website within 3 to 5 business days.

Examples of my Work:

http://inspiredwomannewsletter.blogspot.com/
http://successbusinessservices.blogspot.com/
http://konaduinteriors.blogspot.com/
http://syntaxbusinesssolutions.blogspot.com/
http://konadudesigns.blogspot.com/

Pricing:

Your website will designed to give your business a professional presence on the internet. Your pages can include "home, about, services, contact and whatever other pages . You can Go with our suggestions or choose your own page names.

*Custom 4 page Blog Website--$199 (We will upload up to 5 photos)
*Custom 6 page Blog Website--$299 (We will upload up to 8 photos)
*Custom 8 page Blog Website--$399 (We will upload up to 10 photos)
*Custom 10 page Blog Website--$499 (We will upload up to 15 photos)

If you need more pages or other website needs that pertains to your specific business, no problem we can do it for you, Just Ask.

If you already have a domain name and want it linked to your website we can do that easily.

If you have a business that sells products or services and would like to recieve payments from your customers we can set up a paypal account for you ( or have you set one up). We will then link your paypal account to your Blog Website so that customers can pay you with all major credit cards.

Rates and Pricing

Free Consultation:
Consultation is always free. We will analyze your administrative needs and come up with a cost effective solution that will fit your need. Consultation can be done on the phone or at your office usually taking about an one or two hours of your time.

Hourly Package:
Perfect for clients who need on-going support, but do not know how many hours they may need or are reluctant to do the retainer plan. Clients who choose this plan are billed twice a month on the 1st and 15th. There is a minimum 1/2 hour requirement with this plan. Our hourly rates are as follows:

Small Businesses: $15-$35 per hour (depending on what client wants done)

Non-Profits & Associations: $10-$25 per hour (depending on what client wants done)

Pay By the Project Package:
This is for Clients who will rather pay per project. Our rate for this package is generally $25-$40/hour depending on work involved in project. We will give you an estimated quote based on your needs and duration of the project. A 50% non-refundable deposit is required prior to the start of a project with the balance due at completion.

Pre-Paid Package:
This is good for clients who want to pay in advance but don't know how many hours they will need. Pay in advance for estimated hours needed. You can use these pre-paid hours anytime. Clients signing up for this plan will be billed for $15-$30 per hour depending on work or project.

Rush Jobs:
Rush jobs such as jobs to be completed within 24 hours or on weekends will be subject to a 25% additional charge.

Referral Rates:
Clients and Non-Clients who refer new paying clients to us will receive 1 free hour of services. if you are not a client, we will pay you $25-$50 cash.

Benefits and Importance of Outsourcing/Vitual Assistants for Small Businesses

Outsourcing of administrative and other functions in the business world has increased over the past few years. This is a trend that does not appear to be slowing down because businesses are beginning to realize its benefits and importance to the growth and success of the business. There are several reasons why businesses, including non profits outsource administrative functions, below are the significant ones:

To cut back on overhead cost: there are no taxes to consider when you hire a virtual assistant. Also you do not have to pay them benefits as you will pay a full time internal employee. You can actually get more productivity from a virtual assistant without having to pay them as much as you are paying a full time employee. Virtual assistants are paid by the hour for only the the time you need them or they can get paid per job done. You do not have to worry about holiday pay or office space because they use their own office equipment in their own homes or offices.

Increase Quality of Service: virtual assistants provides excellent service because they are specialized in their field. They can be extremely professional and dependable because the growth of their business depends on referrals.They will go above and beyond to keep an impeccable reputation.

Rely on their Expertise: due to their level expertise, they are able to identify ways of cleaning up any administrative mess you may have and set you up so that it is easy to perform such functions as keeping good records,managing your office efficiently and effectively and increasing your productivity.

Free Internal Employees: internal employees are able to focus on core competencies of the business rather than administrative tasks. This contributes tremendously to rapid and consistent growth of your business.

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